Khoudia Diop
Pikine ,SL
Summary
Project Secretary with extensive experience in managing project documentation and scheduling meetings. Proven ability to enhance communication between project teams and streamline processes. Strong organizational skills and proficiency in project management software contribute to improved team collaboration and efficiency.
Overview
12
12
years of professional experience
Work History
Project Secretary
AfricaRice
Saint Louis, Ndiaye
12.2021 - Current
- Supported project coordinators in daily management activities, maintaining and updating project contact database.
- Facilitated administration and organization of project-related meetings, training sessions, and evaluation visits.
- Assisted in preparing scientific communications to enhance visibility of laboratory research and field trials.
- Collected reports from NARS and project researchers, drafting technical and financial project reports.
- Processed requests and monitored disbursements for grants, ensuring all necessary documentation for accounting.
- Monitored deadlines and reporting dates, alerting country focal points involved in the project.
- Provided administrative and logistical support to country coordinators and project staff during research activities.
- Managed procurement of laboratory, field, and office equipment and supplies.
ADMINISTRATIVE ASSISTANT AND PURCHASING SUPT ACHAT
AfricaRice Center
Saint Louis, Ndiaye
05.2019 - 12.2021
- Managed correspondence and documentation to ensure efficient communication flow.
- Prepared meetings, training sessions, and travel arrangements for personnel.
- Established purchase orders while maintaining accuracy and compliance.
- Developed price comparison tables using pro forma invoices to optimize costs.
- Monitored received orders for conformity in collaboration with requestors.
- Verified invoice compliance against issued purchase orders to prevent discrepancies.
- Organized and archived procurement documents for easy access and retrieval.
- Tracked payment deadlines in coordination with accounting department.
ACCOUNTING AND LOGISTICS INTERNSHIP
AfricaRice Center
Saint Louis, Ndiaye
05.2018 - 05.2019
- Established purchase orders to facilitate procurement processes.
- Monitored price comparison table against pro forma invoices.
- Updated project teams on status of ongoing purchases.
- Reconciled accounts to ensure accuracy and transparency.
- Prepared accounting documents for financial reporting.
- Analyzed accounts to identify discrepancies and improve accuracy.
- Tracked disbursements to maintain budget oversight.
- Managed petty cash system to ensure adequate funding for operations.
Internal Auditor
Control Régional des finances
Saint Louis, Saint Louis center
01.2016 - 03.2016
- Conducted detailed audits of financial records and operational processes.
ACCOUNTING INTERNSHIP
Trésorerie Paierie régionale de Saint-Louis
Saint Louis, Ndiaye
08.2013 - 09.2013
- Recorded accounting entries in software to ensure accurate financial tracking.
- Logged expenses to maintain comprehensive financial records.
- Verified compliance of checks with established regulations.
Education
M.D. - Procurement And Disbursement
Sup De Co Dakar
Dakar, Sénégal12-2025
Bachelor of Science - International Business Management
Sup De Co Dakar
Saint Louis, Sénégal11.2015
High School Diploma -
Cours Privée Sankoré
Saint-Louis, Sénégal01.2012
Skills
- Microsoft Office Suite
- Outlook proficiency
- Availability
- Adaptability in multicultural environments
- Team collaboration
- Loyalty and discretion
Hobbies and Interests
- Lecture
- Sport
Languages
- Français
- Anglais
Personal Information
- Gender: Femme
- Nationality: Sénégal
Timeline
Project Secretary
AfricaRice
12.2021 - Current
ADMINISTRATIVE ASSISTANT AND PURCHASING SUPT ACHAT
AfricaRice Center
05.2019 - 12.2021
ACCOUNTING AND LOGISTICS INTERNSHIP
AfricaRice Center
05.2018 - 05.2019
Internal Auditor
Control Régional des finances
01.2016 - 03.2016
ACCOUNTING INTERNSHIP
Trésorerie Paierie régionale de Saint-Louis
08.2013 - 09.2013
M.D. - Procurement And Disbursement
Sup De Co Dakar
Bachelor of Science - International Business Management
Sup De Co Dakar
High School Diploma -
Cours Privée Sankoré
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